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High Risk Travel – COVID-19

Requesting an Exception to Policy - COVID-19

Last modified June 30, 2022

Registering Travel

Faculty and staff must register their travel by submitting a Pre-Approval in Chrome River.

All undergraduate and graduate student travelers must register their travel in their My Study Abroad account. Students with university funding must also submit a Pre-Approval in Chrome River through their department.

High Risk Travel – COVID-19

Virginia Tech Policy 1070: Global Travel Policy,  does not authorize any university-supported international travel to locations where the Centers for Disease Control and Prevention (CDC) has issued a Travel Health Notice Level 3 or higher. Also, Policy 1070 does not authorize student university-supported international travel to locations where the U.S. Department of State has issued a Travel Advisory Level 3 or higher.

Travelers can petition the Global Travel Oversight Committee (GTOC) for an exception to Policy 1070 for high risk travel. Exceptions are not automatically approved and can be revoked at any time. Travel to a high-risk location without a waiver from the GTOC constitutes personal travel and credit transfer will not be accepted by Virginia Tech. Only students that receive a waiver from the GTOC will be authorized credit transfer from studying abroad.

Request Process

If your destination is high risk due to COVID-19, the request process is now a Canvas course that must be completed by the below deadlines, based on the traveler’s affiliation to Virginia Tech and vaccination status. This course includes one video and one quiz. We recommend setting aside 45 minutes to an hour to complete this course and submit your request.

If a destination is high risk for reasons other than COVID-19, the standard process for a request for an exception to university policy for high risk travel must be followed.

University employees and graduate students are required to complete this Canvas course at least 14 days prior to their planned departure. The Global Education Office (GEO) will review your responses, in detail, allowing for follow-up questions based on any gaps in risk mitigation plans.

Undergraduate students are required to complete this Canvas course at least 45 days prior to your planned departure. The Global Education Office (GEO) will review your responses, in detail, allowing for follow-up questions based on any gaps in risk mitigation plans.

If you are participating in a credit-bearing Virignia Tech faculty-led program or co-curricular Virginia Tech program, you do not need to submit a request for an exception to Policy 1070. Your program leader will request an exception to Policy 1070 for the group based on program mitigations, support resources, and response plans.

Faculty/staff leading student groups abroad petition for an exception to Policy 1070 on behalf of the group. This more detailed process addresses the increased complexity of mitigations and response plans inherent to group travel. Petition packets will be submitted using this standardized form by the listed deadlines. 

Dependents and guests are not required to complete this course, but are welcome to if they are interested in the provided information.

For any questions related to Policy 1070 or petitioning for an exception to the policy, please contact vtglobalsafety@vt.edu.