The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (20 USC § 1092(f)) requires U.S. colleges and universities who participate in Title IV federal student financial aid programs to disclose information about crime on and around their campuses, or in non-campus facilities (e.g. hotel, rented spaces) as described by the Act.

The “Clery Act” is named in memory of Jeanne Ann Clery, a university freshman who was raped and murdered in her campus residence hall in 1986. The Clery Act currently requires institutions to act or report in the following ways:

  • publish an annual report disclosing three years of crime statistics and campus security policy statements;
  • provide timely warnings to the campus community about crimes that pose an ongoing threat to students and employees;
  • maintain and make available a public crime log in their police or security department (if one exists);
  • maintain a daily residence hall fire log and report and publish an annual fire safety report alone or along with the annual crime statistics;
  • provide certain rights to sexual assault victims and make specific statements about sex offenders;
  • take action within 24 hours when students in residence halls are reported missing. A major intention of the Clery Act is to provide accurate and timely safety information to the public, parents, students and potential students about the level of crimes, and student alcohol and 2 drug violations that occur on a campus. This means making all incident data readily available in a complete and accurate manner for all parties who inquire at your institution, thus enabling them to make an informed decision about their safety.

The Clery Act also requires yearly reporting for specific crimes: Murder/non-negligent manslaughter; negligent manslaughter, sex offenses (rape, fondling, incest, statutory rape, domestic violence, stalking), robbery, aggravated assault, burglary, motor vehicle theft, arson, and arrests and disciplinary referrals for violations of weapons, and drug and liquor laws. In addition, universities must also report hate crimes (e.g. intimidation, vandalism, larceny). Note: Hate crimes are reported with any crime.

Failure to comply with the policy requirements can result in substantial fines for an institution (in the tens of thousands of dollars) or in an extreme case, in the loss of all participation in Title IV federal financial aid programs.

As an official of the institution who has significant responsibly for student and campus activities, study abroad program leaders classify as campus security authorities.

In order to meet your obligation as CSA, you are required to report to GEO the full address(es) of all of the lodging locations students will occupy while abroad as well as all classroom spaces rented or occupied by students, and a verified local police address at least 30 days prior to your program’s departure.

Virginia Tech’s Clery Compliance Coordinator, Gail Moles, will use the information to follow-up with local authorities regarding crime reporting statistics on your behalf.

  1.  Report to the VTPD crimes that are directly reported to you in your capacity as a CSA as soon as possible.
  2. Provide as much detail as possible to assist law enforcement in addressing and categorizing the crime including the exact physical address of the offense (e.g. inside hotel, outside hotel, 3rd floor hallway, etc.). Your report should include personal identifying information if available to avoid double counting crimes. If the victim does not want the report to go any further than the CSA, the CSA should explain that he or she is required to submit the report but it can be submitted without identifying the victim.
  3.  Let the victim know about resources available to them regardless of whether they want the incident investigated or not. However, in an emergency situation the CSA should contact the VTPD or 911 as appropriate.
  4.  CSA’s are not responsible for investigating or reporting incidents that they overhear or learn about in an indirect manner.

Submit the Clery Act Reporting Spreadsheet via Google Drive at least 30 days in advance of program departure.

Program leaders should have a designated folder in Global Education’s Google Drive.

To login to your Google Drive visit the VT Google Apps Portal (start.google.vt.edu). Click Drive and login using your @vt.edu email address.  Your folder is labeled "Global Education - your last name, first name" and has two subfolders --one for CISI Enrollments and one for Clery. Upload the designated spreadsheet under the Clery subfolder.

For access requests or if you have questions, please email vtabroad@vt.edu.